Job Description

The Secretary manages multiple duties, sets priorities, and works to meet deadlines with little oversight all while maintaining accuracy and efficiency. The Secretary is an excellent communicator and can easily establish rapport with anyone, whether they be colleagues, vendors, or customers. It is also crucial to this job that confidentiality be upheld at all times.

Job Title : Summer Intern- Secretary
Location : Abu Dhabi, Abu Dhabi, United Arab Emirates
Salary : $ 30.22 per hour.
Company : Republic Services Inc
Job Type : Full-Time

Qualifications:

• Put together materials that can be used in conferences, letters, appointments, meetings, and phone calls by staff, and alert organizational representatives of matters to be examined.
• Time and attendance records, office supply stock takes, correspondence audits, and employee training records are just some of the regular reports that need to be tracked.
• Set up unapproved placeholder meetings. Plan to attend conferences and collect necessary information in advance. Schedule conferences and compile necessary paperwork. Reporters and notetakers are sometimes invited to meetings.
• All incoming communication (including in-person meetings, phone conversations, and written correspondence) will be reviewed and addressed by you. You have the option of seeing if the correct division or person is handling your questions.
• Information stored in files or on staff members can be accessed as needed to answer frequently asked questions about office software or monthly reports. Responsible for hiring, hiring training, supervising, and managing employees and for managing administrative tasks.
• Maintain and stock standard office equipment (photocopiers, printers, fax machines, multi-function devices, etc.) with consumables as needed.
• Compile relevant information from several offices or departments to deliver one-of-a-kind reports, summaries, and responses to questions.
• Verify that all required permissions and concurrences have been obtained, and that all outgoing documents and communications are consistent with internal standards and business rules.
• Forward incoming calls and in-person inquiries to the appropriate departments, and provide stock answers to frequently asked questions. Make use of the mail system, have staff answer quickly, and send out routine correspondence.
• Subordinate offices should be updated on new administrative procedures, and information should be gathered from them for use in routine and ad hoc meetings, reports, and inquiries, as well as to lighten the weight of routine work.

Skills:

• Possess the ability to build rapport with coworkers, other departments, and the public at large.
• The secretary must be proficient in Microsoft Office programs including Excel and Word, as well as have strong communication and writing abilities.
• In addition to a high school diploma, this position calls for two years of relevant work or college experience, as well as strong written and verbal communication skills.
• Candidates must be comfortable working with automated data entry and retrieval systems, such as computers, student information systems, district finance systems, etc.
• Able to work on multiple projects at once, prioritize tasks, and meet deadlines with minimal oversight.

How to Apply

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Job Categories: Secretary - 2. Job Types: Full-Time.

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