16 May
2023
Full-Time Operations Coordinator – Hybrid Remote – Khor Fakkan
Job Description
The operations coordinator is in charge of several administrative duties and acts as the main point of contact for the office with the rest of the company or organization. In addition to being highly motivated, the perfect applicant for this role should also be meticulous, dependable, skilled at multitasking, innovative, and unafraid to take charge of the issue. You will be in charge of directly reporting to the company’s vice president and owner, and you will collaborate closely with a wide range of employees both in the office and on the road. If you want to flourish in a high-stress, quick-paced atmosphere, you will need to be able to think quickly and make judgments on the spot.
Job Title : Operations Coordinator – Hybrid Remote
Location : Khor Fakkan, Sharjah, United Arab Emirates
Salary : $ 33.87 per hour.
Company : Seaboard Corp
Job Type : Full-Time
Qualifications:
- Supports research budget planning and important functional initiatives/meetings; manages research vendors; evaluates new vendors; represents and assesses the research vendor management environment.
- Both new and old referral sources need to be kept informed so that service problems may be solved and the company can go forward in accordance with its plan. Methods include, but are not limited to, requests for employee records such as those detailing wages, hours worked, employment status, disability and workers’ compensation benefits, paid time off, jury duty pay, and other similar things.
- Manages product changes in an ERP setting. Manages the characteristics of items in the enterprise resource planning (ERP) system, helps with distribution and day-to-day supply operations so that nothing goes wrong, and helps reduce the amount of time that medical supplies sit on shelves by following stock rotation rules and best practices.
- Regularly compare actual spending to projected expenditure to ensure spending is in conformity with organizational commitments; report results to state administrators and national headquarters; collaborate with state organizers and the logistics team to manage event finances and the state budget.
- In charge of overseeing all aspects of the research publishing operation, including but not limited to: stakeholder management; policy and procedure enforcement; publication approvals; publication roadmap planning; and research publication team logistics.
- The capacity to react swiftly, accurately, and attentively to assignments, to engage with a range of stakeholders with ease, to create the necessary leave paperwork and control the process flow for several concurrent leaves.
- The scheduling and follow-up of appointments, the recording of client and staff complaints and incidents, the investigation of complaints and incidents upon request, and the transfer of documentation to the Office Administrator for further investigation and resolution are all tasks that must be completed. Billing and payroll documents, as well as any other required paperwork, must be finished in the time given.
- You will be responsible for managing the research organization’s daily business operations, including contracts, purchase orders, finances, and monthly accruals, in addition to contributing to the knowledge management tools and content for research operations.
- Gives orders to make sure all monetary dealings are conducted correctly and efficiently. For this purpose, we depend on our in-depth understanding of procedures and regulations to resolve complex financial transactions and other challenges with precision. Members of the team are required to contribute actively and meaningfully to sales-related tasks including brainstorming, executing campaigns, and interacting with customers.
- Working along with state organizers and the logistics team, you must oversee the state budget and event finances, reporting your progress to the state administration and the national headquarters. Compare actual monthly costs with projected costs to ensure spending is in line with company promises.
Skills:
- Exhibits proficiency in oral and written/presentational communication to coordinate and collaborate with peers and key stakeholders to accomplish goals. Takes initiative to learn from other departments and teams, and is willing to share what they’ve learned with others who need it.
- Possesses excellent listening, organizational, communication, and computer skills; proficient in MS Office suite application software, with an emphasis on Excel, and is comfortable using technology; excellent oral and written communication skills; ability to communicate with all levels of employees and business partners; strong interpersonal skills with a sense of urgency.
- Ability to multitask, solve problems, and pay great attention to detail when under time constraints. Additionally necessary is the ability to collaborate quickly with others. Likes to work with others and can readily switch between teams, offering and receiving assistance as required.
- Superior abilities in both spoken and writing expression. Ability to strike a good balance between building rapport and addressing problems and the ability to communicate clearly and sympathetically. You have an exceptional level of empathy and interpersonal intuition, as well as strong, active listening skills; you are adept at interacting via email, chat, and phone; and you can compose communications on behalf of product specialists.
- This individual performs as a functional and/or technical expert on teams. They may also be tasked with managing research operations, offering suggestions for the tactical implementation of initiatives and/or functional operations goals, managing finances, processing pertinent financial commitments, and supporting functional financial planning.