Job Description

At the moment, we’re trying to fill a job for a Secretary in our support team. The ideal candidate would be able to perform clerical tasks with ease and provide secretarial support to department managers. The Secretary’s responsibilities include assisting with payroll, maintaining records, and liaising with other corporate units. Those who are self-motivated, flexible in their approach to work, and able to set and stick to priorities can thrive in this position.

Job Title : Junior Secretary
Location : Ruwais, Abu Dhabi, United Arab Emirates
Salary : $ 30.19 per hour.
Company : Millennium Chemicals Inc.
Job Type : Full-Time

Qualifications:

• Reviewing documents and communications for internal consistency and adherence to corporate rules and procedures is a necessary step before they are sent out.
• The corporation’s secretary is responsible for maintaining records of employee absences, inventory counts, communication histories, and training schedules.
• When they get routine calls with standard requests and responses, they can use that information to route those calls and visitors to the right people in the office. Help out with mail delivery, make sure questions are answered quickly, and send out form letters as needed.
• Not only should administrative duties be lightened, but also the subordinate offices’ administrative personnel should be kept up-to-date on any new administrative procedures, and the information of the subordinate offices should be sought out for periodic or special conferences, reports, and enquiries.
• You will read and respond to every correspondence, whether it comes to you via mail, phone, or in-person visits to the office. Determine if the appropriate person or division is handling your inquiry.
• Schedule preliminary meetings without seeking approval first. Plan to go to conferences and, if you need to, do some research to get some historical context. Get ready for the meeting by doing any necessary research or gathering any necessary information. Show up to meetings with the intention of taking notes and reporting on what goes on. Discover the schedule of typical meetings held by the company.
• Get answers to common questions about office software or monthly reports by consulting files or asking employees. Tasks include briefing employees on office procedures, supervising administrative assistants, and handling administrative paperwork.
• Collaborate with your team to put together documents like agendas, letters, and phone scripts in advance of upcoming conference calls and meetings.
• Maintain and stock standard office equipment (photocopiers, printers, facsimile machines, multifunction devices, etc.) with consumables.
• Gather data from a variety of sources (e.g., reports, papers, correspondence, or other offices) to generate one-off documents (e.g., reports, summaries, or responses to inquiries).

Skills:

• Skills in establishing and maintaining beneficial relationships with clients, customers, and colleagues.
• Perform data entry and retrieval using a computer, student information system, district finance system, or other automated system.
• capable of handling multiple tasks at once, prioritizing what needs to be done first, and working independently to complete assignments on time and accurately
• The minimum requirements for this position include a high school diploma, two years of college or business school experience, and strong writing skills.
• Microsoft Excel experience is a plus, as is fluency in both written and spoken forms of communication.

How to Apply

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Job Categories: Secretary - 2. Job Types: Full-Time.

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