Job Description

Working closely with the Director and Chief of Staff, the Executive Secretary oversees a full-time meeting schedule. Administrative concerns requiring sensitive and private information; readiness to conduct activities connected to emergency activation; willingness to reschedule one’s work schedule to accommodate departmental demands; and performing related duties as needed are among the responsibilities of this role.

Job Title : Executive Secretary/Administrative Assistant
Location : Hatta, Dubai, United Arab Emirates
Salary : $ 29.13 per hour.
Company : Russell Tobin
Job Type : Part-Time

Qualifications:

• To aid in the design and continuing maintenance of organization-wide tools and activities that support the organization’s overall goals, you will provide a broad range of strategic, programmatic, and tactical assistance.
• In addition to helping with event scheduling, keep track of any necessary plans, papers, documentation, and progress reports.
• Attend meetings and take notes, or be informed on them shortly after they conclude so that you are aware of any new developments affecting the Deputy Superintendent and Superintendent Office.
• Write and edit emails, prepare memoranda and other correspondence on behalf of the SVP, as well as help the SVP in other administrative duties.
• Assist assigned associate/assistant vice presidents and directors with sophisticated, diverse, and confidential administrative and secretarial assistance. A wide range of responsibilities, such as managing the executive assistant’s schedule, attending meetings or committee events, as well as communicating with other stakeholders and attending meetings, will be assigned depending on the organization’s specific requirements and objectives.
• make certain that the office functions smoothly. Aside from these additional responsibilities, this employment includes tasks such as receiving guests and maintaining meeting rooms.
• Personal assistant duties include clerical, secretarial, and administrative office tasks that must be planned, initiated, and completed. Predicts and prepares for the Deputy Superintendent and Superintendent Office’s operational requirements.
• ensure that all business divisions within an organization are working together in harmony, coherence, and communication with one another.
• Always keep an eye out for ways to increase efficiency by keeping tabs on things like employee requirements, operations, and productivity.
• With significant skill and discretion, this person answers phone calls from various municipal agencies and authorities on the behalf of the Director.

Skills:

• In-depth understanding of office technology, including Microsoft products, virtual platforms, and room AV systems; a strong willingness to learn and master new technologies as they become available.
• In-depth understanding of director or executive office administrative and coordinating activities.
• has a strong focus on customer service and a desire and ability to work in a team atmosphere.
• It is crucial to be able to operate independently, prioritize, manage many tasks at the same time, exercise good judgment and initiative, and meet or exceed deadlines. Increase the overall level of your work’s quality.
• the capacity to assess and propose process modifications, as well as to implement those suggestions.

How to Apply

وظائف

Job Categories: Executive Secretary. Job Types: Part-Time.

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