Job Description

The executive administrative assistant is primarily in charge of carrying out a range of support duties, such as administrative work, ordering supplies, scheduling meetings and travel, taking incoming calls, distributing mail, managing the postage and shipping accounts, leading oversight for our travel systems, and assisting with training and meetings. Additionally, you’ll be collaborating with individuals who are enthusiastic about advancing the industry and energy efficiency.

Job Title : Certified Executive Administrative Assistant
Location : Dubai, Dubai, United Arab Emirates
Salary : $ 29.37 per hour.
Company : Perot Systems Corp
Job Type : Full-Time

Qualifications:

• As needed, give administrative support to Executives; general office support with a variety of clerical chores and related tasks.
• Assist with travel arrangements for certain employees and take lead on the administration of the corporate travel service. Also, provide input to the organizational travel policy.
• Scheduling meetings, coordinating availability, and checking for scheduling errors are all examples of tasks that benefit from well-managed calendars. Finds creative solutions to scheduling conflicts and manages last-minute schedule changes to fulfill critical requests in a timely manner. Keeps upper management informed of upcoming deadlines and obligations.
• Ensure that all offices’ shipping, mailing machine, and shredding contracts are up to date.
• Perform analytical and query work, as well as data-based report compilation.
• Order supplies and meals for executive and office meetings, as well as training sessions.
• Help with the initial startup order of supplies, the selection of office and kitchen equipment, and the activation of utility service for new workplaces.
• Meets regularly, gathers information, and shares it. She plans the use of tools, guest passes, and meeting spaces. Helps welcome guests and directs meeting participants and potential hires. Putting out possible follow-up information.
• Oversee and authorize purchases of office supplies for all offices. To achieve yearly savings targets, it is wise to stick with conventional office supplies and to negotiate prices with suppliers.
• Completes business expense reports quickly and, if necessary, follows up on reimbursements.

Skills:

• Acts on their own initiative by bringing problems to the attention of supervisors and other stakeholders.
• Must be able to adjust hours and shifts based on business requirements.
• When interacting with people, consistently demonstrates the ability to recognize, evaluate, and resolve privacy and confidentiality issues.
• A bachelor’s degree or appropriate work experience is preferred for the post of executive administrative assistant.
• Possessing Qualifications include between one and three years of experience in an administrative role, as well as a solid grounding in basic office procedures.

How to Apply

وظائف اليوم

Job Categories: Executive Administrative Assistant. Job Types: Full-Time.

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